Automation and electronic identification
Electronic signature
Legally binding documents without meeting in person — the contract is signed where and when the customer is.
What does it solve?
BEFORE
- A contract requires an in-person meeting, printing and posting — signing takes days.
- The paper copy has to be registered, stored and retained; searching happens in the archive.
- It is hard to prove afterwards who approved what content and when.
AFTER
- The customer signs on their own device, in minutes, with legal force.
- The signed document is registered automatically, with version tracking.
- Every signing event is logged — auditable evidence.
How does it work?
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Document generation
The contract is created automatically from the quote data.
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Signer identification
Remote identification on mobile, based on a photo and ID document.
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Signature and timestamp
The signature is bound to the document and recorded as a logged event.
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Registration and forwarding
The finished document is registered and the next process starts.
Capabilities
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Legally binding signature
A legally sound document without physical presence.
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Multiple signers, in sequence
A defined signing path with parallel or staged rounds.
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Bulk contract generation
Many documents of the same type in one step, from a template.
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Automatic registration
The signed copy goes into the archive with version tracking.
What exactly is included?
The configurable elements of the feature and the process steps in detail.
- Tracking signing status: who has it, since when, and when the request expires.
- Automatic reminders and expiry — the request can be resent or withdrawn.
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GOOD TO KNOW
The process delivers a legally binding document even without an in-person meeting.
Every step of the signing is logged — it can be proven afterwards who approved what and when. With bulk sending, many contracts of the same type start in a single operation.
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WHERE DOES IT APPEAR?
Contract signing
HR onboarding Purchase approval Customer portal
1 / 3
Setting the signer group and order The document-type template defines who must sign and in which order. Internal approvers and the external customer can be handled in the same round, tied to amount thresholds or organisational units — the rule is created once and then applies to every contract.
2 / 3
The customer's side: signing in minutes The customer receives a unique link by e-mail or SMS. The document opens in the browser, identification takes place before signing, and the certified copy is delivered immediately afterwards. No printing, no posting, no in-person meeting.
3 / 3
Status tracking and reminders At every moment of the process you can see who has the document and since when. For expiring requests the system sends automatic reminders; a request can be withdrawn or restarted, with every step logged.
TECHNOLOGY BACKGROUND
Identification is powered by IDENTT's KYC technology
Digital document verification and real-time fraud risk analysis — so the process stays sound even if we have never met the customer in person.
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IDENTT Verification Systems
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Ricoh Hungary — document management
- paper contracts
- 0
- time improvement
- 300%
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