Registry and document management
Integrated attachment management
Target documents and their attachments together: invoice processing with SAP and ERP integration and automatic posting.
What does it solve?
BEFORE
- The invoice and its attachments travel separately.
- Data is transferred to the ERP by hand.
- Accounting stalls because of a missing attachment.
AFTER
- A linked package handled as a single item.
- Automatic posting via integration.
- The system flags what is missing and from whom.
How does it work?
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Document received
Recording the invoice or receipt.
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Attaching documents
Linking the contract and proof of delivery.
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Approval
Technical and financial checks in one view.
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ERP posting
Passing data and an image copy to the general ledger.
Capabilities
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SAP and ERP connection
Two-way data exchange with the finance system.
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Missing-item alert
Automatic warning about missing attachments.
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Image and data-level transfer
The image of the receipt is transferred too.
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Line-item matching
Line-level comparison with the purchase order.
TECHNOLOGY BACKGROUND
Document management backbone with Ricoh
Consulting, software and hardware for digitising incoming items — scanning, processing and archiving in one chain.
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Ricoh Hungary
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Seacon Europe — fleet management
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